Investor Roadshow Transportation

For each appointment, record the required inside-arrival time, street address, actual entrance, expected release, attendees and host contact. The gap between meetings must also cover leaving the building, collecting the party and reaching the next entrance—not only the time a mapping service displays for driving.

Mark immovable appointments and the final airport or FBO arrival requirement. Tell us which stops can move or be omitted if an earlier meeting overruns. A transport plan can support a tight calendar, but it cannot guarantee a fixed drive time through traffic or override a venue's access rules.

Hourly service can suit a local meeting sequence when the car and chauffeur are needed through the agreed day. Separate transfers can suit independent movements or a long gap when retaining the vehicle is unnecessary. Decide from the full itinerary rather than assuming every roadshow is one unlimited hourly booking.

Waiting consumes reserved hours. A non-local itinerary, several cities or a multi-day program requires separate review of the route and service terms. Dedicated dispatch, onsite personnel and guaranteed backup vehicles are requirements to ask about, not automatic features of an hourly reservation.

A meeting program can begin with one executive and later add colleagues, hosts or luggage from an airport. List the party on every leg rather than providing only the largest headcount. Parallel appointments need their own vehicle, contact and reunion point.

Match the seats and baggage to the actual configuration. Jet and Limo Sprinters carry only four to six bags at most depending on layout and size; do not infer luggage space from a maximum passenger number. A larger group or equipment load may need an Executive Sprinter, coach or more than one vehicle, subject to the reviewed offer.

Name the actual departure airport or FBO and the airline or flight team's required arrival. Include bags that have traveled with the party, any hotel luggage collection and the final meeting release. Decide who can end or shorten that meeting if the departure requirement becomes at risk.

For a roadshow beginning with an arrival, provide the operating flight and traveler contact or the private flight's facility details. A delayed arrival may change the first meeting and reserved-time plan; contact the concierge rather than assuming the whole schedule shifts automatically.

Give the concierge the latest itinerary and identify who can approve a changed stop, split party, upgrade or extra hours. When the program changes, send the booking reference, affected movement, revised timing and the next fixed requirement. Share the confirmed change with the travelers and relevant host.

The added price or calculation method and your approval are recorded before additional service. For a multi-day roadshow, the standard full-refund cancellation window is at least seven days before the first pickup; inside that window the refund may be partial or zero. Different program terms must be disclosed and accepted before payment.