Chicago Convention and Event Transportation

A delegate's airport arrival, a hotel departure and an evening return are separate movements unless the accepted itinerary explicitly combines them. Identify which travelers arrive together, where they stay and which event session each group must reach. Give every departure its own time, passenger count and destination.

Choose transfers for defined journeys. Choose retained hourly service when a chauffeur and vehicle should remain available during an agreed window. A shuttle program with repeated departures needs its operating window, vehicle count and last departure reviewed; one booked transfer does not establish a continuous shuttle.

McCormick Place's event calendar identifies the campus building. North and South use the Martin Luther King Jr. Drive entrance, West uses Indiana Avenue, and Lakeside Center uses DuSable Lake Shore Drive. Confirm your organizer's entrance and permitted passenger loading for the actual vehicle.

Send the entrance name, event access instructions and onsite contact before travel. A published ride-app meeting gate is not a universal chauffeur meeting point. Venue maps, an exhibitor badge or an event listing do not establish Artisan's loading permission or an affiliation with the organizer.

List the hotel address and passenger entrance, not only the hotel brand. Group travelers by pickup location and agreed departure. Include enough detail for the concierge to review loading, boarding and the required arrival deadline without assuming that every delegate is ready at the same time.

Set the return meeting, departure window and final passenger count separately. Tell us about a reception, dinner or second venue between the conference and hotel. If a group splits after the event, name each destination and who travels where; a different finish can require another vehicle or revised arrangement.

Provide actual airports, flight numbers, local arrival dates, traveler phones and luggage. Colleagues on different flights may need different ground pickups even when they attend the same convention. A meeting deadline belongs in the plan, but it does not guarantee a flight, road or baggage-handling time.

For the airport return, work back from the airline's check-in requirements and submit the event finish, hotel luggage stop and final airport together. Private-flight groups need the actual FBO and flight-team contact. Notify revised flights and airports promptly; the ground plan must be reviewed rather than silently moved.

A sedan or SUV can suit an individual speaker or small party. For delegates traveling together, compare Executive, Jet and Limo Sprinters, a regular Mercedes passenger van or another quoted group vehicle. Share the count for each departure, suitcases, carry-ons and any equipment; a seat count alone does not establish storage capacity.

Declare display cases or large equipment separately instead of assuming a passenger cabin can carry exhibitor freight. Give any step, mobility-device or boarding-assistance requirements before accepting a vehicle. The venue's accessible entrances do not establish an accessible vehicle; the actual vehicle and equipment need separate confirmation.

Use the main booking form for the journey and group requirements. Sprinters and other group vehicles receive a written offer for the actual program. Confirm the departures, vehicles, passenger and luggage fit, retained hours, loading arrangements and change contact before accepting it. Required normal trip fees are included in the accepted price; gratuity is optional, and changed movements or excess waiting can cost more.

A request does not reserve inventory or confirm the program. Confirmation follows the accepted offer and successful payment under its stated terms. Group programs and other large or event bookings require at least seven days' cancellation notice before the first pickup for a full refund; inside seven days any refund is discretionary and may be partial or zero. Different terms must be disclosed in the written offer and accepted before payment.