DFW Conventions & Events

Kay Bailey Hutchison Convention Center Dallas publishes 650 South Griffin Street as its address and flags construction and road access planning. Provide the actual event hall, entrance and organizer's passenger-loading instructions, not just the main street address. An exhibitor freight dock is not automatically a passenger meeting.

Fort Worth Convention Center publishes 1201 Houston Street and is undergoing an expansion and modernization. Use the current event instructions and designated entrance for your dates. For a hotel or other meeting venue in Las Colinas, Plano or Frisco, ask the venue which passenger entrance and loading area can accommodate the offered vehicle.

Confirm height or length limits, permits, staging and any boarding assistance with the organizer before the offer is accepted. A parking map or app-rideshare zone does not establish permission for a Sprinter, coach or retained private car.

Start with the traveler list by local date, hotel and destination. Separate airport arrivals from hotel-to-venue departures and the return after the final session. If attendees arrive on different flights, explain whether one group should wait or whether separate transfers are more useful.

List the passengers and bags for each movement, not one headcount for the whole conference. A guest checking out before the last session may carry airport luggage on the hotel-to-venue and venue-to-airport legs. Include presentation materials or oversized equipment, while keeping freight and passenger transport requirements separate.

Agree the requested number of vehicles, departure waves, service windows and organizer contact. A shuttle program, one transfer and a vehicle retained on site are different commitments. Record who may authorize a delayed departure, additional stop or extra time.

For DFW arrivals, provide the operating flights, actual terminals and reachable traveler contacts. Follow the confirmed private-car handoff rather than treating the taxi curb as the meeting for every vehicle. Love Field's current limousine pickup is Garage C Level One; app rideshares use a different pavilion arrangement.

For private-flight guests, use the named Addison, Love Field, DFW Corporate Aviation or Meacham facility and passenger entrance. Send the flight or tail reference, flight-team contact and changed ETAs promptly. Facility permissions determine any aircraft-side meeting.

Allow for deplaning, baggage and clearance before organizing a fixed convention departure. The meeting plan and accepted waiting arrangement should explain what happens if one traveler is delayed. A scheduled event start does not make airport clearance or road travel instantaneous.

Sedans are planned for up to two passengers and three bags; SUVs for up to six passengers and six bags. For a group, compare Executive Sprinter around 13 passengers, Jet around eight to ten, Limo around eight to seventeen depending on the actual layout, or a Mercedes passenger van up to about 13.

Jet and Limo Sprinters have only four to six bags at most, configuration dependent. An airport group with one checked case each can exceed that storage even when everyone fits in the seats. The written offer confirms the actual cabin, approved passenger capacity and declared luggage.

Mini Coach and Motorcoach options may suit a larger program, but exact storage, boarding, mobility equipment and venue clearance require review. Do not assume every vehicle has a lift, restroom, Wi-Fi or identical seating. Request the essentials before acceptance.

AT&T Stadium publishes limousine drop-off in Lots 1 and 6, with limousine parking on Randol Mill Road and Cowboys Way requiring a limousine parking pass. Its bus and ride-app arrangements are separate. Confirm the event's rules for your actual vehicle instead of directing every group to a rideshare lot.

The stadium warns that passenger drop-off zones may be inaccessible for pickup after an event. Agree the return meeting, traveler contact and requested release window before arrival. A one-way drop-off does not include a vehicle waiting through the game or concert.

For any convention or venue, send a changed session finish promptly. If the vehicle is retained, review the whole reserved window and any approved extension. If it returns later, confirm a separate pickup and loading location that remains usable when crowds and road restrictions change.

Request the trip or group program in the main booking form. For quote vehicles, review the written offer's actual configuration, passenger and luggage limits, movements, price, loading conditions, waiting, return and payment terms. Sending the request does not charge a card, hold a vehicle or confirm the event transport.

Eligible online-priced sedan and SUV requests save the card without a submission charge; approval and successful payment of the accepted total are required for confirmation. A materially revised arrangement needs acceptance before charging, and added service requires the disclosed price or calculation method to be approved.

Group, large and event bookings have a full-refund window of at least seven days before the first pickup, unless different terms were disclosed and accepted in writing before payment. Inside the applicable window refunds may be partial or zero. There is no cancellation fee before confirmation.